Privacy and Information Security Policy
This Privacy and Information Security Policy (the “Policy”) discusses the personally identifying information (“PII”) that we collect about you when you use our website www.writeonpress.com (the “Site”). This Policy applies only to information collected by us or submitted by you through the Site, and not to any information collected or submitted outside of the Site.
Who We Are
We are Write On PressE-Publishing, LLC. (“Write On Press,” “Write On Press,” “Write On Press Publications,” “Write On Press Premier,” “Site,” “We,” “Us,” or “Our”). Write On Press is Write On Presse-Publishing’s production house and Publishing Services Platform.
We offer individual services to Independent Authors that seek to develop their manuscript(s) for publication on third party (non-Write On Press ) publishing platforms. These services may include, but are not limited to Pre-Press Services (i.e. consultative services, copy editing, proofreading, etc.), Production Services (i.e. formatting manuscripts for digital, print, and/or audio distribution, etc.), and Select Marketing Services (i.e. merchandise design, audio trailer creation, etc.).
We also offer authors the opportunity to submit original, previously unpublished work for an opportunity (at our discretion) to be published for free, at a reasonable fee for service, or for an alternate rights agreement. Authors understand and agree that all submissions accepted for publication by Write On Press or any affiliate under any alternate rights agreement offers Us exclusive rights to reprint or reproduce and distribute in any format the authors’ written submissions to Write On Press E-Publishing, as well as the rights to earn royalties on the publication and distribution of those submissions.
BY PROVIDING PII OR OTHER INFORMATION TO US OR BY USING OUR SERVICE, YOU AGREE TO THIS POLICY AND THE PRACTICES DESCRIBED IN THE POLICY.
1. INFORMATION YOU GIVE US
1.1 We collect any information you enter on the Site. The information that we collect varies depending upon how you use our Site. Our application process to participate in Write On Press Programs asks that you provide us with PII such as your name, phone number, address and e-mail address. If we accept your application, we may also ask you for information necessary to pay you electronically or non-electronically, which may include information necessary to report your earnings to the appropriate tax authorities, such as your social security number.
2. AUTOMATIC INFORMATION COLLECTION
2.1 Cookies. Like many Web sites, we use “cookies”. Cookies are alphanumeric identifiers that we transfer to your computer’s hard drive through your Web browser to enable our systems to recognize your browser. We use persistent, identifying cookies to remember your information and to link your activities to you. While you can take steps to warn of, block or disable cookies, if you do, the Site may not function and appear as we have designed it. Nonetheless, if you want to take these steps, you can do so by following the instructions associated with your browser. Our cookies do not collect PII that you provide to us during the application process, but they do collect other information such as:
a. the domain name and host from which you access the Internet and the Internet address of the site from which you direct-linked to ours;
b. the date and time you access the Site;
c. your computer’s IP address and information about its operating system, platform and the Web browser type and version you use;
d. demographic and other non-personally identifiable profile information about you; and
e. information to combat fraud or misuse.
2.2 Pixel Tags. In our e-mails to you, we use “pixel tags” to determine if your email software or service can display html-formatted e-mail (this helps us optimize the size of our e-mail messages and conserve bandwidth).
a) use information obtained from your visits to this Site and other sites to serve ads to you and
b) place unique third-party cookies on your browser.
Also, we may use Web beacons provided by third-party advertising companies to help optimize our advertising. Web beacons enable us to recognize your browser when a cookie has been placed on your computer. Some but not all third party advertising companies provide a mechanism to opt-out of their technology.
OUR USE AND RETENTION OF YOUR INFORMATION
3.1 Use of PII.
(b) If you are accepted as a Write On Press contributor, we may use your personal and biographical information to promote and market the contributions you submit to us. This promotion and marketing may include the public display of your name, bio, bio-picture, site lists, published works lists and other personal information adjacent to your published materials on the Internet.
(c) We also may use your PII to contact you regarding your application, such as to inform you that we have an assignment in which you may be interested, or to forward comments about the content you have provided us. We may also email newsletters and similar communications about the Site, the Writers Program and other programs as they become available.
3.2 Use of Other Information. We use non-PII for purposes such as measuring the number of visitors to our Site, making the Site more useful and delivering targeted advertising and non-advertising content. We use IP addresses to analyze trends, administer the site, track a user’s movement, and gather broad demographic information for non-personally identifiable use.
3.3 Retention of Information. We retain information for as long as required, allowed or we believe it useful, but do not undertake retention obligations. We may dispose of information in our discretion without notice, subject to applicable law that specifically requires the handling or retention of information. You must keep your own, separate back-up records.
OUR SHARING OF INFORMATION
We share information with third parties, but only as described in this Section 4.
4.1 Advertisers and Others. We share non-personally identifiable information with advertisers, service providers, and other persons with whom we conduct business. If you are accepted as a Write On Press contributor, we may provide your personally identifiable information to our distribution partners.
4.2 Service Third Parties. We contract with affiliated and non-affiliated third parties to provide services to us or to you on our behalf. Examples include providing marketing assistance, sending email to you, performing tax reporting duties, and analyzing data. These third parties have access to personal information needed to perform their functions.
4.3 Business Transfer. As we develop our business, we might sell or buy businesses or their assets, or engage in acquisitions, mergers, restructurings, changes of control, or similar transactions. In such transactions, customer and user information generally is one of the transferred business assets, and your PII is subject to such a transfer. Also, in the unlikely event of a bankruptcy, customer and user information may be transferred to a bankruptcy trustee or debtor in possession and then to a subsequent purchaser.
4.4 Affiliates. We may, at any point in the future, share PII, non-PII and other information with corporate affiliates. Corporate affiliates are those entities that we control, are controlled by us, or are under common control with us and any joint venture in which any of the controlled entities may participate from time to time. Any use of your information by any current or future corporate affiliates is subject to this Policy or another policy no less protective of your privacy. Likewise, we may obtain information about you from our corporate affiliates or from your visits to other web sites that we or our corporate affiliates control. We may share information about you with our corporate affiliates and our corporate affiliates may share information with us using cookie or any other available technology.
4.5 Compliance and Safety. We may release PII when we believe release is appropriate to:
a. comply with applicable law, and to respond to legal process, including subpoenas, search warrants and court orders, and to respond to or otherwise address written complaints of copyright infringement;
b. make disclosures under programs intended to prevent potential crimes or investigate persons;
c. enforce or apply agreements, including the Terms; or
d. protect the rights, property, or safety of Write On Press, our users, or others, including exchanging information with other companies for fraud protection and credit risk reduction.
4.6 Promotions, Sweepstakes, and Contests. From time to time, we may host a promotion, sweepstake or contest on the Site. You may be asked to provide personal information or permit the transfer to a third party of your personal information in connection with such promotion, sweepstake or contest. It will be disclosed at the point of collection or transfer who is collecting or transferring the information and whose privacy statement applies, and it will be your choice whether or not you wish to permit such transfer to or collection of personal information by a third party.
5.1 Your Obligations. You must protect against unauthorized access to your computer. Please sign off when finished using a shared computer. Your emails to us are not necessarily secure against interception so be careful about including sensitive information in them. YOU MUST DO WHAT YOU REASONABLY CAN TO ENSURE THE SECURITY OF YOUR PERSONAL INFORMATION.
5.2 Our Security Measures. We have physical, electronic, and managerial procedures to help safeguard, prevent unauthorized access, maintain data security, and correctly use your information. HOWEVER, WE DO NOT GUARANTEE SECURITY. Neither people nor security systems are foolproof, including encryption systems. In addition, people can commit intentional crimes, make mistakes or fail to follow policies. If applicable law imposes any non-disclaimable duty (if any), you agree that the standard used to measure our compliance with that duty will be one of intentional misconduct.
6.1 The Site may contain links to other sites. We are not responsible for the privacy practices of such other sites. We encourage you to be aware when you leave our Site and to read the privacy statements of every web site that collects your personally identifiable information. This Policy applies only to information collected by the Site.
7.1 We reserve the right to send you customary business communications such as acceptance/rejection notices regarding submissions, general system and administrative messages, address confirmations, and transactional information about the Site, and we may not offer you the opportunity to opt-out of receiving such communications. However, we provide you with the opportunity to elect not to receive other types of communications, such as newsletters. If you want to stop receiving these communications, we will provide you with an opt-out mechanism such as an “unsubscribe” tab on emails we send you.
CONDITIONS OF USE, NOTICES, AND REVISIONS
8.2 Notice Required by Law. In those jurisdictions that permit email notice, if we are required to disclose or provide notice of invasion of certain security systems, we will do so by email to the most current email address provided by you to us. It is critical that you keep your email contact information correct and updated with us at all times.
8.3 Identity Theft. If you believe that you are a victim of identity theft entitled by law to request information from us, write us at our Legal Notice address (see Section 9 of this Policy) and we will let you know what additional information you must provide to us. After we have received that information, we will supply without charge the information legally required to be disclosed that we then have, subject to applicable law and reserving all of our rights and defenses.
CONTACT INFORMATION AND INFORMATION ABOUT ENFORCEMENT OF OUR POLICY
9.1 Contacting Us & Our Address for Legal Notices; Notices to You. For customer service matters (including questions relating to this Policy), please visit the Write On Press Contact Us Page. To send us a legal notice, mail it by certified mail (return receipt requested) to:
Write On e-Publishing, LLC
P.O. Box 58822
New Orleans, Louisiana 70158
9.2 Enforcement of Our Policy. Please note that Write On e-Publishing, LLC and its subsidiaries reserve the right to enforce the terms of this policy and ALL legally enforceable policies and agreements between Us and Our clients (You), partners and affiliates to the fullest extent of the law possible and to recover any and all damages allowable or possible in the event of default or violation.
Write On Code of Ethics
As a contributor for Write On Press, you are tasked with providing the public with original, compelling and entertaining fiction and/or accurate, thorough, well-supported and informational non-fiction. We rely on the professional integrity of our contributors as we strive to maintain a voice of quality and value.
a.) According to the Merriam-Webster dictionary, to plagiarize is “to commit literary theft: present as new and original an idea or product derived from an existing source.” It is an attempt to steal, pass off, summarize, paraphrase or quote words, images or other creative pieces of work as your own when the information is not common knowledge.
b) Reusing phrases, sentences or paragraphs from a previously published work authored by you without properly citing the origin will be considered plagiarism according to Write On Press.
c) If content is not properly attributed, it can be perceived as plagiarism. Make sure to give credit within the submitted work to the original source from which the information is derived. When appropriate, use quotation marks to indicate material from other sources.
d) Never submit duplicate or similar content. This is essential, as it directly affects the appeal of your work to the target audience. Each work you submit must be composed in your own words and contain fresh, new content, even if the subject matter is similar to that in another work with a related topic.
e) We often publish series of content on similar topics, but we cannot accept any “cut-and-paste” content that is nearly identical to each other.
f) Write On Press cannot use any information that:
i) You acquire as a result of a confidential relationship with a third party, such as attorney-client privilege or a business contract.
ii) Is proprietary, or that the owner has defined as a “trade secret.”
iii) Isn’t in the public domain or requires a fee to use.
2. Title Ownership
a) If your content has been rejected, you may republish your work on a different site, but you may not use any Write On Press originated title. If we reject your work, the content you wrote belongs to you, but the title provided by Write On Press is our intellectual property and may not be republished.
a) Write On Press requires each piece of content be submitted by its original Write On Press-approved creator, OR
b) Writers submitting a joint publication, product of collaboration, contracted or ghost-written work must have full copyrights and/or permissions to publish the works being submitted.
c) Any indication that you have submitted work not created solely by you or that you do not have the appropriate copyrights or permissions may result in a refusal for Write On Press to render services, for associated submissions to be rejected from publication or promotion, or your ability to transact business with Write On Press to be either permanently or temporarily suspended.
a) Practice sensitivity when dealing with topics related to race, religion, gender, sexual orientation, ethnicity or disability. Our goal is to provide high-quality prose that is entertaining to a wide and varied target audience, and discrimination of any form impedes this goal.
b) Do not use inappropriate or offensive language in your work. This includes profanity and derogatory words or phrases in works of non-fiction or using language that greatly surpasses what is reasonable to define the scenes and environments of your fictional works.
c) We recognize each individual comes with his or her own set of beliefs regarding many of these sensitive subjects. However, in order to provide quality content to Write On Press, avoid bringing any such individual values or agenda to your work. All non-fiction content must remain independent from any bias that prevents an objective consideration and all fictional works must be marketable and non-objectionable to the largest segment of the literary consumer market.
Libel is an extremely serious charge, which can result in the termination of site privileges. Libel and slander are defined by the Media Law Resource Center as “legal claims for false statements of fact about a person that are printed, broadcast, spoken or otherwise communicated to others.” Avoid any potential libel charges by taking the following measures of precaution:
i) Thoroughly investigate each and every statement regarding a person or party’s actions, intentions, character, history or achievements.
ii) Ensure each statement you include in a non-fiction work regarding a person or party is factually correct and verifiable beyond a doubt.
6. Conflict of Interest
a) Any situation from which a contributor profits or exploits for personal or influential gain can be defined as a conflict of interest and is strictly prohibited. In short, contributors must remain independent from their sources, and decisions made regarding an assignment must be exclusively in the interest of preserving the accuracy, reliability and objectivity we strive to purvey in our works of non-fiction.
i) When on assignment, seeking or accepting any payment, gift, service or benefit (whether in cash or kind) offered by sources, companies, a subject of assignments or people with whom Write On Press does business is strictly prohibited.
ii) As a contributor, you must not accept reduced or complimentary rates, deals or any other type of special treatment that could be interpreted as a payment for a particular type of coverage (favorable or unfavorable) or is offered because of your relationship to Write On Press.
iii) In some instances, it may be customary to offer gifts on special occasions, such as a religious holiday. To refuse such a gift may serve as an offense. In deciding the suitability of a gift, consider a society’s culture and traditions, and recognize that a gift of considerable value must be refused with a courteous explanation of our policies. If you’re in any doubt about whether or not to accept a gift, discuss the situation with a Write On Press staff member.
iv) Avoid any involvement that might create a conflict of interest (real or perceived) and therefore jeopardize Write On Press’s professional standing. For example, using a spouse, family member or friend as a source solely for the exposure of such source serves as a conflict of interest.
v) Remain free of any associations that may compromise Write On Press’s credibility. For example, a contributor that is affiliated with a specific product or brand and therefore submits a work relating to that product or brand creates a conflict of interest.
b) If in doubt about the legality of a business investment, personal or business relationship, community involvement or any other potential conflict of interest, disclose the situation first with a staff member of Write On Press.
c) As a contributor, you are obligated to report outside activities that could potentially cause a conflict of interest before they develop
7. Misrepresentation of Self
a.) When researching information, disclose your identity, unless the information sought is readily available to the public. Misrepresenting yourself or impersonating anyone is strictly prohibited.
a) As a contributor, you must remain neutral about the non-fiction topic on which you are covering. This includes conducting proper research that presents both sides of a story. If your work advocates a specific position, you are responsible for substantially supporting your position with reason and logic.
b) Refrain from obscuring or failing to report certain facts or details that could jeopardize the objectivity and reliability of the content.
c) You must ensure that content does not read or sound like advertising (real or perceived, obvious or furtive) and should shun any vague language that could blur the lines between advertorial and editorial.
9. Identifying Sources
a) When you use facts gleaned from a person, organization, publication, broadcast or outlet, the source and material used must be accurately portrayed and attributed. Write On Press cannot accept anonymous or unidentified sources under any circumstances. The sourced information must echo reality and remain free of any biases. Misrepresenting or falsifying information gleaned from a source is strictly prohibited. Selective use of information should never be used to prove an agenda, as it provides an unbalanced point of view.
b) When necessary, place extracted excerpts or exact quotes in quotation marks, with the understanding that quotes must never be altered or “cleaned up.” It is acceptable to delete a repetitive word or clause (marked with an ellipsis) only if the removal does not alter the context of the quoted material in any way.
c) Write On Press has an ethical obligation to correct all factual errors, and it is your responsibility as a contributor to report any inaccurate information presented in an assignment.
10. Writing with Accuracy and Truth
a) It is strictly prohibited to falsify or misrepresent any information presented in your content. By submitting non-fiction work to Write On Press, you are thereby agreeing that all information is objective, factual and does not distort the truth or create ambiguity.
b) Avoid misleading information or “staging” events. If reenactment is essential to present information, it is imperative you label it as such.
11. Being Contacted by the Press
a.) If contacted by members of the press regarding issues related to your branded prose, feel free to engage in a professional and PR friendly fashion. If the press has any questions regarding the publication of your prose, the distribution process of you published work, or your contractual agreement with Write On Press, please direct all inquiries to firstname.lastname@example.org. Also, keep in mind that you are an independent contractor and are not authorized to make representations or commitments to third parties on behalf of Us or Our affiliates.
12. Social Networks
a) As an online content creator, you have a right and an obligation to exercise your freedom of speech, and we ask you to remember to be respectful, critical and accurate in claims made toward others on personal blogs or other social networks.
13. Affiliate Links
a) In order to provide readers with an unbiased experience when interacting with Write On Press content, adding third-party affiliate links to any part of your article, even if the link is relevant to the topic, is strictly prohibited. Affiliate links are defined as any website from which you will profit financially when visited, such as Amazon accounts.